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When both parties invest time in preparation, the meeting feels more valuable and harder to skip. Sending an agenda in advance increases attendance by 30% because it signals professionalism and gives attendees a reason to show up.
For high-stakes meetings (board meetings, investor pitches, client kickoffs), start at least a week ahead. For standard meetings (1:1s, check-ins, standups), day-before preparation is usually sufficient.
Yes — sharing an agenda or prep document 24 hours before is one of the most effective no-show prevention techniques. It confirms the meeting, reminds attendees of the purpose, and gives them time to prepare.