Free Tool
Is your recurring meeting happening too often? Analyze frequency, engagement, and cost to get a data-driven recommendation.
Fill in your meeting details and click "Analyze" to get a frequency recommendation and savings estimate.
The meeting health score (0-100) is based on four signals: how often there's not enough to discuss (frequency is too high), how often action items carry over unchanged (not enough progress between meetings), the energy and engagement level (meeting fatigue), and whether updates could happen asynchronously. Each factor can reduce the score by up to 25-30 points. A score above 70 means the meeting is healthy, 40-70 needs attention, and below 40 needs significant changes.
Annual meeting cost is calculated by multiplying the number of occurrences per year by the meeting duration in hours, then by the number of attendees, and finally by an estimated hourly rate of $75 per person. This gives you the total person-hours and dollar cost your organization invests in this single recurring meeting each year. The savings estimate shows how much you'd reclaim by following the recommended change.
The optimizer can recommend six actions: Keep as-is (the meeting is healthy), Reduce frequency (e.g., weekly to bi-weekly), Shorten duration (e.g., 1 hour to 45 minutes), Convert to async (replace with Slack or email updates), Split into two meetings (a quick check-in plus a less frequent deep-dive), or Kill the meeting entirely if it's not serving its purpose. Each recommendation includes a 3-step implementation plan.